Wages, benefits, and additional pay are calculated differently for vacancies than for filled roles.
Wages are calculated for an entire year - the start date and step date are omitted until Scenarios
If a job is tenure-based and within a year, the job would progress through more than one step; those steps are blended to calculate the total wage. Otherwise, it will just assume the wages are for a particular step for the whole FY.
For additional pay and benefits, the system adds the maximum to calculate total compensation.
Because we can't know which benefits and additional pay options a newly hired employee would actually receive, additional pay and benefit values come from your budget's Default Additional Pay & Benefits settings (Settings > Vacant Positions). For each additional pay and each benefit, that setting is Maximum, Minimum, or a specific option or plan. Every item defaults to Maximum, so budgets that haven't changed the setting calculate the same way they always have.
- For example, say an hourly rate adjustment is available to a job with two options:
- Option 1 at $5.00/hour and Option 2 at $10.00/hour.
- Set to Maximum, the vacancy inherits option 2. Set to Minimum, it inherits option 1. Set to Specific, it inherits the option you chose.
- The system sums the inherited values for all available additional pay and benefits, then adds wages to get total compensation for that vacant position.
- These values are applied when the vacancy is created. Changing the setting later does not recalculate existing vacancies.
Scenario Note: Vacancies must be toggled on as "included" in a Scenario before it is included in your total budget. The behavior above applies before the Vacancy has been included in a Scenario. In the Scenario Tab under Vacancy, you can add a start date to pro-rate wages and any negative adjustments to additional pay or benefits if needed.
For additional information, see our training article: Add Vacant Positions
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