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Disclosure Studio - MDFM - Post Journal Entry Adjustments

This article is intended for: Administrators of the Disclosure Studio.

Use this article after: You have mapped your accounts to the statement. 

 

To ensure accurate adjustments and their proper reflection across related statements, please follow these guidelines:

 Adjustments Section in Each Cube

  • Use the Adjustments section included in each model to post adjustments.
  • Important Note: Adjustments made to fund will reflect in all statements tied to the same GASB fund category.

     

How to make an Adjustment

Interactive Guide:

Step-by-Step Guide:

  1. To access the adjustments, click "Adjust" underneath the statement you want to add a journal entry to.

Adjustments in Gravity are journal entries.

  1. Additionally, you can click "Adjust" underneath any statement in the navigation menu to the left.


 

  1. To add a journal entry:
    Select the type of journal entry.



 

  1. After selecting the type of journal entry you want to make, select the statement line that your journal entry will affect.

  1. After selecting the statement line, select the reporting fund the journal entry affects.

  1. Then select the fiscal period for the journal entry.

  1. Once you have selected the parameters for your journal entry, click "Select Transaction".

  1. If you have made similar journal entries, you will see templates of past journal entries if you want to repeat journal entries.

  1. To entry a blank journal, click "JE" entry.

  1. To finalize the journal entry, enter in the debit amount you wish to adjust. Note: This is generally done in "Ending Balance".

  1. Having entered the adjusted amounts, click on the floppy disc icon or press "ENter".

  1. In this example, we are entering in a double-sided entry, so we will need to change at least one dimension in the adjustment bar above. Note: That you can change the reporting structure and the reporting fund in conjunction, but you should always leave the fiscal year static.

  1. Having configured the second side of the entry, click "Select Transaction".

  1. Once again, you will be able asked if you want to utilize the template from a past journal entry. If you want to start from scratch, click on the top row "JE".

  1. Enter in the credit amount, and click "Save" or press "Enter" on your keyboard.

  1. You will now see that the adjustments balance.

  1. After completing the entries, ensuring that they balance, you can click "Post Transactions". This will immediately post the changes to the affected statements.

  1. To edit or unpost an adjustment, right click anywhere on the adjustment you want to unpost.

  1. Click "Edit Transaction".

  1. All entries associated with adjustment will move to the pending adjustments panel.

  1. To change the journal entries, click "Edit".

  1. Click "Save" when complete.


 

 


 

Types of Adjustments

  • Rounding Adjustments:
    • Used for rounding purposes.
    • Does NOT require balancing.
       
  • Standard Adjustments:
    • Used for actual adjustments to data.
    • MUST be balanced.


       

Tip:

General Recommendations for Adjustment Posting

  • When posting adjustments, ensure you fill in data set columns crucial for applying local rules in other cubes.

 

  • Fund-Level Statements (Governmental Funds, Proprietary Funds, Fiduciary Funds, Reconciliation to Government-Wide):
    • Use Adjust by JE for consistency across related cubes.
  • Government-Wide, MDA (Management Discussion and Analysis), and Cash Flow Statements:
    • Use Adjust by CUBE to ensure adjustments remain confined to these specific statements.



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