This article is intended for: Editors and Contributors responsible for adding and editing content in a document.
Use this article after: the document (budget book, digital financial report, CIP document, or custom document) has been created and you are ready to add narratives.
Note: You can select any image below to zoom in.
The Content Block is your primary editing area for any content on each page of your document. Add text to narrate the story of that page.
Once text has been added to content blocks, there are a few things that you can do to enhance your narratives. Select the step below to navigate directly to that section.
- Block Titles and Text Boxes
- Pro-Tips for Text Editing
- Upload a Word document
- Utilize the Proofreading Tool
- Modify your Dictionary
Block Titles and Text Boxes
Narrate your organization's story by utilizing text boxes and block titles (headers).
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Select the Block Title Here box to add a header to that block.
Pro-Tip: Select the Options dropdown in the right hand corner of the box to Hide the block title. - Select the text box to start adding and editing the text in your block. Utilize the buttons in the text editor toolbar to customize the text.
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To add additional types of content, select which type of content you would like to insert:
- A Chart from the Chart tool in ClearGov
- A Spreadsheet
- An Image
- A Timeline
- A Text box
Pro-Tips for Text Editing
All below options can be found within the Text Editor Toolbar.
- Adjust the line height spacing to help tighten the presentation of narrative sections and reduce the overall length of a document, resulting in a cleaner, more concise final PDF. By default, line height is set to 1.5, but you can reduce spacing between lines to create a more compact layout.
- Track real-time collaboration by toggling on the Track Changes in the collaboration dropdown found in the text editor toolbar. Now, anyone editing this content will be able to make inline comments, suggestions, or changes, which can be reviewed and denied or accepted.
- Add Dynamic Figures into text to automated displaying values in your text. Learn more about Dynamic Figures in this article.
- Use the Revision History button to save versions of your narrative and revert to older versions.
- Leave in text Comments to allow yourself and/or contributors know important details or need changes. Learn more about Comments and other collaboration tools in this article.
Upload a Word document
If you already have a narrative written up in Word, try using the Word upload feature to quickly upload your Word documents.
Note: Only upload the narrative for this page. This means you might want to save a copy of the Word document pages that are relevant to this page.
Select the Word icon in the text editor toolbar and choose your Word file icon. Then select the open button. The Word document will then be imported into the document.
Utilize the Proofreading Tool
Each text editor toolbar contains a proofreading tool to check your written narratives. Select the Proofreading icon to enable or edit settings.
The proofreading tool can suggest spelling, grammatical, and style guide corrections, correct spelling automatically, and autocomplete suggestions. You can also set up the tool to ignore all uppercase words, domain names, mixed-cased words, and words with numbers.
Modify your Dictionary
Create your own customized dictionary by selecting the Go to Dictionary link in the Settings menu of the proofreading tool.
- Enter a new word that you want the proofreading tool to remember (e.g., ClearGov) and select the Add button.
- Once you’ve entered a word(s), Enter a dictionary name to customize your word list and select the Create button.
Ready to learn about different types of Content Blocks?
Learn more about Content Block editing and optimization in these articles:
Have more questions or need assistance?
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