This checklist is intended to assist Editors with creating a new Fiscal Year's Personnel Budget after their first year. Utilize this checklist when ever you start a new Personnel Budget for a refresher and next steps.
Before You Begin...
Refamiliarize Yourself with Personnel Budgeting
Watch this video overview: Getting Started with Personnel Budgeting
Register for live sessions of our Year 2+ Group Training Workshops: Year 2+ of Personnel Budgeting - Revising Your Roster
5 Steps to Start Your Next Personnel Budget
Step 1: Carry Forward Your Previous Personnel Budget
Don't reinvent the wheel. Simply creating a new budget for the next year will ensure the previous year’s Data Model Manager, Position and other information is carried over allowing you to update rather than re-build.
Resources:
Step 2: Update the Data Model Manager
Make any edits to the Data Model Manager as needed for this Fiscal Year. Add or remove any Jobs, apply Wage Increases like COLA to the Wage Schedules, and update any Additional Pay or Benefits as needed.
If you have added any new Jobs or Additional Pays and Benefits, you’ll then want to make sure to Allocate the Accounts on the Allocation tab.
Resources:
- Apply Wage Increases to Jobs
- Manage Existing Jobs in a Wage Schedule
- Create Additional Pays and Benefits
- Map Allocations
Step 3: Update Positions
Revise your roster and add, edit or remove employees to your Filled Positions and Convert any now filled Vacancies into Employees. If you are using Position Control, you can update Position Codes for Position Tracking or consider using Position Codes this year.
Resources:
- How Do I Clean Up Employees Who Turned Over in My Personnel Budget in the New Fiscal Year?
- Handle Employee Turnover and Retirements with End Dates
- Bulk Edit Position Codes
- Make Changes to Filled Positions
- Convert a Vacant Position into an Employee
- Manage Existing Vacancies
Step 4: Update Collaborators and Gather Personnel Requests
Add and Invite any new Editors or Requesters to fill out Personnel Requests or edit Position information.
Resources:
Step 5: Create Scenarios and Make Use of Your Personnel Budgeting Data
Time to budget. Build out new Scenarios to budget for the future or manipulate Carried Forward Scenarios when creating your Personnel Budget. You can then filter by any of your Scenarios in Reports and the Dashboard as well as Import Scenarios into your Operational Budget (subscription required).
Resources:
- Checklist for Editors: Budget with Scenarios
- Personnel Budgeting Scenarios
- Take Action on your Personnel Budget
Need Additional Resources?
Feel free to search our Support Center or review resources on this specific module: Personnel Budgeting
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